Report to CCG on Bindery Issues, Wednesday 8/5

Roger Smith, Preservation

Material choice on approval plans

Allocations

Material Bound

*Shelf ready expenditures are for multiple libraries and average approximately $9.15/volume

**BML binding breaks down to approximately $10.40/ journals and $8.95/monos, with the majority [90%+] being journals.

*** UC Bookbindery expenditures  for 2008/2009 are as follows

Notes on binding of materials

SSHL - Arts - East Asia

Monos – With the advent of the public new book shelves material is no longer reviewed for treatment beyond items that are in obvious need. Pam-binds when possible, next choice is vinyl bind, then full-bind if necessary. East Asia monographs are sent directly to the stacks unless they are in poor condition.

Journals - Low use & titles available in full text electronically are bound in house (Fastback) when possible. Next choice is Limited Circulation bind. If material has to be sewn through the folds (more expensive) then we go ahead and put a full-bind on it. Titles which are not available on-line & are not low use are also full-bound. Need to identify titles recently made available electronically to see if LC bind is appropriate.

S&E-

Monos – Most monographs are received bound. Any unbound monographs are sent to be bound upon receipt. Vinyl bind is first choice.

Journals - Limited Circ bind is being used on perhaps half of the S&E journals. Should look at titles still being full-bound to see if appropriate to switch to LC. No in-house fastback binding of S&E serials

BML-

Monos – Small approval plan, does ask that unbound material be bound. We would also bind the occasional dissertation....independent study project.  

Journals- Most sent to bind at ICI to be Journal-Standard bound. Some annuals & limited retention titles are shelved unbound.

IR/PS-

Monos – IR/PS staff review, sending expected high use or long term retention items to be vinyl bound. Otherwise, unbound monographs are shelved unbound.

Journals- Most titles sent to be full-bound. Some annuals, formats and limited retention items are shelved unbound.

MCL-

Monos - Unbound monographs shelved unbound except for a few spiral bound or expected high-use items.

Journals- Most journals are limited-circ bound. Some annuals and limited retention material is shelved unbound.

Update on PAG bindery phone call

D Martinelli- Given the state of finances, Dave expects several years of decreased bindery work, invited campuses to reduce the intervals of shipments to reduce the costs of transportation, currently spending 7% or $140K in transportation per year. If revenues decreased from $2M to $1.6M that percentage would become 9%. If all campuses went to 4 week cycle, it would save $45K from shipping costs. Campuses would need to decide if four weeks meet the need to serve clientele. Currently at San Diego we are doing two weeks for serials and four weeks for monographs. Space would not be a problem if we need to store material longer.  We could maintain a rush shipment for time sensitive materials if we moved to an overall four week cycle.  For rush material, we could piggyback on Tricor transportation system.

Conclusions/Recommendations

·         Potentially the greatest overall savings would be realized by carefully reviewing journals being bound and not binding titles duplicated electronically. The option would be to store in Princeton boxes at the Annex. Prior pilot efforts to this end indicated minimal paging of print material when the electronic copy was available. A workflow would need to be developed to manage this process.

·         Implementation of the above recommendation would need to be considered carefully in light of commitments to shared print, with the assumption that journals being committed would carry some level of binding. A reduction from full bind to limited circulation binding would realize approximate 30% per volume savings, and reduction from full bind to vinyl binding [when possible] would save approximately 40% per volume. Both options may provide adequate binding for shared print volumes. Again, the workflow to determine who verifies a title’s inclusion in shared print archive and assures appropriate preservation/binding steps needs to be ascertained.

·         Some savings would be realized if SIO and IR/PS, [selectively at SSHL and S&E] switched to a more uniform application of limited circulation binding over full binding done now.

·         We could stop all YBP shelf ready binding. Libraries would need to adjust to this, and we would note that the savings would not be the entire sum of $24,000 as there would still be special needs on a case by case basis as would be determined by a similar review process to the way we handle SSHL monos.

·         We should move to the four week binding cycle proposed by David Martinelli. While not realizing savings at the campus level, we would be contributing to system wide savings through charges incurred by the bindery. Currently transportations costs are included in the per volume binding costs.