SSH 6th Floor

 

Goal:

Our goal is to reduce the overall print footprint of the circulating collections in the Tower to 75%

 

Timeline:

Summer 2008-

 

Coordinator:

Sam Dunlap

 

Current status:

Ongoing.

 

Method:

 

 6th Floor Weeding Plan.docx

 

ck6 by call #.xlsx

 

6^th Floor Weeding Plan

 

 

Our goal is to reduce the overall print footprint of the circulating collections in the Tower to 75%.  This will allow for shifting and stacks maintenance and, as we move toward the secondary goal of maintaining a steady-state collection, provide for ongoing weeding of the collections.  The first phase of the Tower weeding plan, beginning with the 6^th Floor, is to reduce the number of print volumes in each area to the 75% figure. According to Rachel’s calculations below, this Floor is at 81.5% capacity. Thus, rather than weeding 25% of the print collections, we will remove 6.5% to reach the 75% steady-state collection level.  Once this figure has been reached, the second phase of the plan will be implemented. The number of volumes being added to the collection annually will be matched by a corresponding number of volumes transferred out of the collection. Tracking mechanisms will be developed as the plan continues.

 

 

Stacks Assessment Statistics

 

 

There are three Excel spreadsheets for us to work with:

 

1)      A breakdown of the 6^th Floor by call number that shows the number of items acquired for the past three fiscal years, an average acquisition number, the total number of items in the call number range, the growth rate for that subject area, and the responsible collection manager.

2)      This sheet has the same information grouped by collection manager.

3)      This sheet shows the number of volumes to be reduced by call number.

Note: The “Reduce by – Totals” figure is the one that collection managers should work toward. This will allow collection managers flexibility within their classifications to weed while at the same time providing for collection areas of growth to support campus needs.

 

Rachel’s Calculations for the 6^th Floor

 

 

72 ranges = 2,040 sections

 

2,040 sections x 7 shelves per section = 14,280 shelves

 

14,280 shelves – 72 re-shelving shelves (one per range) = 14,208 usable shelves

 

1 shelf = 35 inches

 

35 inches x 14,208 shelves = 497,280 inches or 41,440 linear feet

 

41,440 linear feet @ 10 books (standard size) per foot = 414,400 items

 

 

414,400 items @ 100% capacity

 

337,697 items @ 81.5% capacity (current)

 

310,800 items @ 75% capacity (target)

 

 

 

For each subject area:

 

1.      Total # of items in that subject divided by total # of items on ck6 [6^th Floor location code in Roger] (337,697) = % of current footprint.

2.      % of current footprint multiplied by full capacity of ck6 (414,400) = full capacity of subject area.

3.      Full capacity of subject area multiplied by 0.75 = target # of total items for subject area.

4.      Current total # of items in subject minus target # of items plus # of items expected to acquire = target # of items to weed.

 

Weeding Plan

 

 

Ryan will generate Boolean lists for each call number breakdown and forward electronically to the appropriate collection manager, with copies to Kelly and Sam.  The first two lists will be generated based on these criteria:

 

1)      Single-volume monographs 10 years old or older, with no evidence of circulation.

 

2)      Single-volume monographs 10 years old or older, with no circulation in the last 10 years.

 

 

We should know how close we come to reaching our target by adding the figures from the two lists.  Our goal in this part of the phase is to remove the most volumes possible that have extremely low, or no, circulation.  In addition, collection managers should walk through their areas of responsibility and identify additional candidates such as outdated textbooks, manuals, editions, test guides, back journal runs, etc, for withdrawal.  Kelly, Ryan and Sam will develop a tracking mechanism to monitor our weeding process progress by call number.

 

 

Collection managers are encouraged to think creatively about other kinds of lists that we can run for the specific call number and subject areas to expedite the process.  In areas of interdisciplinary overlap such as general social sciences, economic history, socialism, etc, collection coordinators should confer with colleagues.  We should keep in mind UCSD’s historic strengths in area studies such as Latin American, Pacific Rim, and Melanesian, and current campus interdisciplinary interests including MMW, Sixth College, and Organized Research Units such as CRCA (Center for Research in Computing and the Arts), Calit2 (California Institute for Telecommunications and Information Technology), CCIS (Center for Comparative Immigration Studies), CISA3 (Center of Interdisciplinary Science for Art, Architecture and Archaeology), etc.

 

 

Our time frame for completion of 6^th Floor weeding is by the end of summer, before the Fall Quarter begins on September 22, 2008. 

 

 

We expect to learn much from our efforts that we can apply and incorporate to the weeding plan as we move through the Tower.  Please collect all your ideas to share with Sam and Kelly over the next weeks.

 

 

 

 

SD 07072008

 

 

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